Tanzania – Documentation Executive

Inchcape Shipping Services

You Belong Here…Wherever in the World you find yourself.

We celebrate our wins as one team of many great people!


With a vision for a connected world, Inchcape relies upon the expertise, diversity, and global network of our over 3,000 professionals, spread across 60 plus countries and in over 240 offices to help our partners connect to a smoother, smarter ocean.

We empower our people, and our values are at the center of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:


Global Perspective – we connect the world and see the bigger picture.

The Power of People – we rely on the strength of local agent knowledge and relationships.

Progress – we adopt new thinking and push for positive change in our industry.


We know what matters. We never stand still. We always reach for more.




Business Need / Purpose of Role


The Documentation Executive reporting to the Location Manager or respective assigned reporting line manager based out of Dar es Salaam, Tanzania shall primarily be responsible to complying with the import & Export documentation procedures of authorities and Customs at the same time adhering to policies and procedures, to assist clients in having a smooth operation in taking delivery of their cargo. This should be done while extending quality services to Principals.



Objectives & Measurement – Key Responsibilities



  • Ensuring timely manifests are received from load ports through efficient follow up for the same.
  • Processing of principal container manifests in the system and downloading the same into ships.
  • Printing and cross checking the manifest to ensure updated shipment. In case of any discrepancies, liaising with load ports before lodging of the manifests.
  • Editing and updating any incorrect information or codes on the manifest.
  • Check all correction advises received from port of loading and update all the necessary corrections in the manifest.
  • Filing the manifest and submitting the hard copies of the same.


Arrival notices:

  • Printing and dispatching the checked original arrival notices upon completion.


CFS Release Orders:

  • Printing of CFS release orders and submitting same to the relevant CFS operator for preparation prior vessel arrival.


  • Checking and preparing charges invoices for the entire manifest and obtain approval and signing of the Commercial team.
  • Ensure accurate charges update in the system.



  • Timely preparation of rebates for PCC carriers and sending to the CFS operators for approval and subsequent payment.

Knowledge, Skills, and Abilities


  • Competent user of the Microsoft Office suite including Outlook, Excel, and Word.
  • Being able to communicate verbally/writing in a clear and concise manner.
  • Balance multiple tasks, changing priorities & operate within a deadline-oriented environment.
  • Good interpersonal relationship in managing people/sub-ordinates, planning, organizing.
  • Excellent attention to minute details.
  • Self-driven, organized, good communication skills.
  • Strong planning and coordination skills.
  • Strong Problem Solving & Analytical Skills.
  • Excellent Time Management Skills.
  • Having a global perspective and possess a progressive thinking skill.



Education, Qualifications, Certifications, and Licenses


  • 1-3 years hands on experience in the same function within a shipping agency/Logistics /Maritime domain.
  • Proficiency in MS Office application (word, excel, outlook, PowerPoint, etc.) and related internal systems.
  • Knowledge of customer base and their requirements.
  • Good knowledge of Shipping industry.



Why Inchcape Shipping Services?


We believe in building a diverse and high performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realize the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.


In return, we will offer you:


A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

  • A place to grow your career – We’ll help you set big goals and exceed them.
  • Competitive salary package and performance-based bonus scheme
  • Premium medical health insurance coverage
  • Work with talented, committed, and supportive teammates.
  • Value Award celebration events

Plus, much more!


Inchcape Shipping Services is looking for people who are willing to think about the future…and think big. We’re looking for people who are ready to take on the most significant challenges of their careers.


If you think that you have the right skills, knowledge, and attitude to join our team, then we invite you to apply to this advert!




Inchcape Shipping Services is an Equal Employment Opportunity Employer and equality; diversity and inclusion are at the center of everything we do. We recognize that our customers, colleagues, contractors, and other partners are central to our success and that we work in a diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.



Only applications submitted through the ISS Careers website will be acknowledged.



To apply for this job please visit issgh.bamboohr.com.

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