Programme Management Specialist (Roster), P4, Multiple duty stations

World Health Organization (WHO)

Grade: P4
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): Two (2) years renewable

 

Job Posting

: Jun 5, 2024, 1:52:50 PM

Closing Date

: Jun 26, 2024, 11:59:00 PM

Primary Location

: Multiple locations

Organization

: AF/DPM Director, Programme Management

Schedule

: Full-time  

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings. 
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PURPOSE OF THE POSTE 

 

To ensure overall efficiency and effectiveness of programme management processes in countries using a results-based management (RBM) approach to planning, budgeting, implementation, monitoring and evaluation. In the context of the WHO Country Office needs, the incumbent will coordinate the creation, implementation and development of the strategic response plans as well as the WHO operational plan, outlining the activities and resources (staffing, equipment, funding) required for WHO to perform its role as the lead technical agency in health, and more specifically as the leader of the Health Cluster in humanitarian emergencies and outbreaks. The incumbent will be deployed to emergency operations.

 

The programme management specialist works with the senior management /head of the WHO office to guide and manage the delivery of programme management support through effective results-based planning and management, budgeting, monitoring, reporting and evaluation of collaborative programmes. The programme management specialist may introduce new approaches to enhance programme management services, particularly in challenging or emergency settings.

 

Organizational context

 

Under the direct supervision of the Head of WHO’s Country Office and the overall guidance of the Director Programme Management (DPM), the incumbent will coordinate the Country Office planning, budget management, monitoring and evaluation processes. In emergency settings, s/he will act as an advisor to the WHO emergency team on Planning & Performance Management activities. The incumbent will work closely with the other members of the Country Office team and the respective technical leads, across the three levels of the Organization to coordinate strategic and operational planning. S/he ensures that planning is based on accurate data and that the expected results with the associated inputs (human and financial resources) are clearly defined and tracked.

 

DESCRIPTION OF DUTIES

 

The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office.

  • Coordinate strategic dialogue as part of the strategic and operational planning for the country office, working closely with the different technical teams.
  • Provide advice to the head of the WHO office and senior staff on the implementation of the one-planning and monitoring approach anchored in the Country Cooperation Agreement at the country level.
  • Work closely with the Health Policy Adviser or Specialist to promote integrated approaches and cross-programme collaboration in the entire results-based management cycle that is anchored in the country cooperation strategy.
  • Manage the planning, inclusion of critical programme performance measures, monitoring, analysis, and reporting of programme initiatives for the country office for quality results and strategic decision making including in emergency settings.
  • Coordinate the overall results-based management of the country office including grants management, budget, work planning, and resource allocation to ensure the effective execution of the head of the WHO office public health programmes.
  • Collaborate with resources mobilization focal point on resources mobilization activities.
  • Ensure appropriate use of funds, especially the thematic funding and specified voluntary contributions (VCS) to achieve results.
  • Organize various programme management meetings, capacity-building programmes, and relevant activities, guiding and ensuring follow-up on agreed action points with relevant stakeholders.
  • Develop flexible and innovative solutions to support WHO’s outbreak and health emergency operations, in line with the standard operating procedures (SOPs) of the incident management system.
  • Manage the implementation of flexible and creative solutions to deficiencies in head of the WHO office management processes, towards enhanced results-based management, in line with the SOPs. Propose revisions to corporately generated SOPs.
  • Manage the capacity-building programme or initiatives of the country office on all processes and tools for managing results.

REQUIRED QUALIFICATIONS

Education 

Essential: Advanced university degree (master’s) in a relevant field (such as public health and/or management, accounting, business/public administration or physical or social sciences). Specialized training/certification in health programme management (such as planning, monitoring, evaluation of public health programmes).

 

Desirable:  Specialized training in planning, results-based management and/or project management.

 

Experience

Essential: A minimum of seven years of work experience relevant to the position (in planning, implementation, monitoring and enhancing of programme management services – including budgets – in international development/public health programmes, programme planning, monitoring and evaluation). Experience in developing countries including in emergency settings. Experience in management of programme budget reporting especially on impact/ results.

 

Desirable: Some of the above-listed experience to have been obtained at an international level.

 

Functional skills

  • Delivering public health and health sector programmes and activities in developing countries and/or in the context of emergency response relief or preparedness for epidemic-prone diseases.
  • Quantitative and qualitative analysis and reporting methods
  • Demonstrated capacity to foster internal (within country teams) and external collaborations with various stakeholders including Member States and partners.
  • Facilitating strategic planning processes.
  • Results-based management with training in results-based planning and monitoring frameworks, particularly in the area of public health.
  • Programme management in the context of emergency situations, in particular the WHO Emergency Response Framework (ERF).
  • Excellent oral and written communication, including for reports, presentations and technical documents.
  • Ability to propose innovative approaches and solutions to challenging situations.
  • Organizational planning frameworks, in particular the WHO Planning, Budgeting and Monitoring framework.

WHO Competencies 

 

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Producing results
5. Ensuring effective use of resources
6. Creating an empowering and motivating environment

Use of Languages Skills:

Essential: Expert knowledge of English

Desirable: Working knowledge of another WHO official language would be an asset.

 

Other Skills (e.g. IT):

Proficiency in computers and office software packages, handling of web-based management systems, enterprise resource planning (ERP) systems and Cloud Management Enterprise System such as Workday.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 77,326 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station.ts include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test and/or an asynchronous video assessment may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  • Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
  • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  • Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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