Program Manager

Aqua-Farms Organization - AFO

Job Title

Program Manager


Dar es Salaam, Tanzania


Executive Director

Type of Position


Grade and Salary

Grade E and Salary AFO 7

Contract Type

Permanent Employee 2 years Contract


Aqua-Farms Organization (AFO) is a Non-Governmental Organization registered under the NGO Act, 2002 of the government of the United Republic of Tanzania with registration number ooNGO/0009297. Aqua-Farms Organization was established in 2016 and became registered on 6th July 2017. The organization aims to boost financial access, heighten community awareness about aquatic conservation, and vigorously advocate for community-driven economic growth.

Job Summary

The Program Manager (PM) will support the Executive Director in leading program strategy, management, and budget, programmatic fundraising, and programmatic communications for Aqua-Farms Organization. This role is both strategic and hands-on and will evolve as the few projects continue to expand. Initially, the PM will be responsible for the successful execution of program-wide projects in AFO.

Key Responsibilities:

  • Ensure effective project management and implementation for all projects in-country.
  • Regularly monitor and review project activities to ensure quality, contractual compliance and timely reporting.
  • Together with the Finance officer, ensure responsibility for project expenditure, financial accountability and planning requirements, and provide a high level of support to these activities.
  • Overall monitoring of grants/programs for both external/donor requirements and AFO internal policies and requirements.
  • Provide ongoing monitoring of the status of programs and complete regular check-ins on grant requirements.
  • Guide design and development of new component programs
  • Lead coordination for grant identification, grant matrix population and proposal writing, monitor the timeline, status of proposal and communicate to the relevant parties as appropriate.
  • Review the final draft for coherence and manage submission to the donor.
  • Ensure appropriate measurement of financial, programmatic, and impact performance against stated milestones and goals
  • Organizing programs and activities in accordance with the mission and goals of the organization.
  • Developing new programs to support the strategic direction of the organization.
  • Developing a budget and operating plan for the program.
  • Developing an evaluation method to assess program strengths and identify areas for improvement.


Professionally and effectively represent the organization with diverse partners.

  • Writing program funding proposals to guarantee uninterrupted delivery of services.
  • Managing a team with a diverse array of talents and responsibilities.
  • Ensuring goals are met in areas including customer satisfaction, safety, quality, and team member performance.
  • Implementing and managing changes and interventions to ensure project goals are achieved.
  • Meeting with stakeholders to make communication easy and transparent regarding project issues and decisions on services.
  • Producing accurate and timely reporting of program status throughout its plan.
  • Analysing program risks.
  • Working on strategy with the team.
  • Supervise, researchers, project leads, project officers.

Additional responsibilities

Programmatic funding:

Maintain and build upon the existing funding base to support the organization’s development and program priorities.

  • Fundraising efforts would include working with governments, individuals, tour operators, corporations and grant writing.
  • Identify new institutional funders, create pitch presentations, write grants, and close new sources of funding for the program.

Program Management and Evaluation:


Actively manage program budget, internal coordination processes, team meetings, etc.

  • Duties and Responsibilities
  • Oversee the work of field teams and provide guidance and support to staff during implementation
  • Monitor and document progress toward programmatic goals
  • Manage the program budget and ensure that all expenditures are within limits
  • Review and write narrative reports on the program’s activities and progress
  • Support procurement processes and review of deliverables from consultancies
  • Represent the organization to external stakeholders, including government agencies, donors, and other NGOs
  • Maintain close communication with the donor and represent AFO at official events when required

Experience &


  • Minimum 5 years of Project Management Experience including tracking budgets, timelines and milestones
  • Bachelor’s degree required; an advanced degree in a related field or PMP certification is preferred
  • Minimum 10 years in conservation (preferably in marine conservation) working in increasingly responsible roles
  • Experience working effectively with internationally-based highly diverse teams
  • Ability to work independently
  • Proficient in report writing and Proposal Development
  • Experience of working in Tanzania

Skills & Capabilities:

  • Fluent in English and Swahili
  • Excellent verbal and written communication skills
  • Business development or fundraising experience
  • Experience in grant writing and fundraising
  • Experience managing USAID/EU-funded projects
  • Diving certification and experience in coral reef monitoring
  • Experience with Environmental and Social Management System (ESMS) and community engagement
  • Experience with GIS and other data analysis software

Personal qualities

  • Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work.
  • Commitment to own continuing personal and professional development.
  • Commitment to the vision, mission and values of AFO.

Other requirements

  • Able to work out of hours during any emergency or critical incident.
  • Willingness to travel up to 25% of the time.

Application process: All applications should be submitted through this

AFO is an equal-opportunity employer and encourages candidates from diverse backgrounds to apply.

Deadline for applications is: Wednesday 5th April, 2024 at 2300 Hours

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