Logistics Associate (Logistics Contracting)

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JOB TITLE:	Logistics Associate
TYPE OF CONTRACT:	G6 – Fixed Term ( Logistics Contracting)
UNIT:	Supply Chain
DUTY STATION (City, Country):	Dar es Salaam – Tanzania
DURATION:	12 Months

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education:	Completion of secondary school education. A post-secondary certificate in logistics and transport management, supply chain, shipping, or other relevant fields is an added advantage.
Languages:	General Service (Field): Fluency in both oral and written communication in English and Swahili.

ORGANIZATIONAL CONTEXT

The Logistics Associate (Logistics Contracting) will report to the Logistics Officer.

JOB PURPOSE

To contribute mainly to the Supply Chain Unit’s logistics services contracting process, market assessment, and vendor performance evaluations for World Food Programme (WFP) operations in Tanzania for cost-effective delivery of humanitarian food commodities and related non-food items to regional destinations including Tanzania, DRC, Burundi, Rwanda, Uganda, South Sudan and Kenya.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
3. Manage logistics vendors’ contracting process and activities including performance monitoring and measurement.
4. Support gathering logistics market intelligence, and vendor assessments (e.g. transporters, customs agents, stevedores, cargo handlers, grain millers, and retailers) to support the vendors selection process.
5. Identify, resolve, and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with an excellent client service mindset.
6. Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
7. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.

KEY ACCOUNTABILITIES CONTINUED 1

8. Support oversight for commodity accounting data quality and integrity.
9. Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
10. Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
11. Perform research, collect data and conduct analysis, produce reports (e.g. transport, and logistics vendors’ performance, financial closure, physical inventory) and ensure information accuracy in corporate systems to enable informed decision-making.
12. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
13. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
14. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

OTHER SPECIFIC JOB REQUIREMENTS

Experience:

At least six (6) years of relevant work experience in logistics and transport management, port operations, landside transport management, customs clearance and freight forwarding, and/or related fields. Experience in managing logistics operations, including knowledge of transport and logistics contracting and executions, port operations, commodity accounting, and warehouse management. Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock. Experience in administering third party service providers’ contracts. Experience in compiling contract documentation. Experience in contract execution. Experience in budget monitoring and reporting.

TERMS AND CONDITIONS

Only qualified Tanzanian nationals should apply.

DEADLINE FOR APPLICATIONS

The deadline for applications is 13 May 2023.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.