Finance Officer

VACANCY ANNOUNCEMENT

 

Title: Finance Officer

Department: Finance 

Location:  Dar es Salaam  

Reports To: Senior Finance Manager

Classification: Full-time

How will you fight for an AIDS-free generation?

As a member of the EGPAF Tanzania Operation Team, assume responsibility for managing payables, inventory, asset management, VAT exemptions, logistical support, service contracts, and overseeing the Logistics Assistant and other related finance activities. Ensure that all assets, inventories, and archiving are managed and administered according to Foundation and donor regulations and policies. Ensure distribution of supplies, equipment, maintaining inventory and asset records. Ensuring that records are systematically archived and retrieved when needed. Ensure that transactions are timely recorded in the Foundation’s systems.

No two days are alike at EGPAF, but what can you expect in this role?

Payable Management

•        Receive and review invoices for accuracy and compliance with Foundation policies.
•        Ensure timely payments to vendors and suppliers.
•        Resolve payment discrepancies and issues timely.
•        Ensure vendors are submitting statements on monthly basis and reconcile the accounts payable ledger to       ensure that all payments are accounted for and properly posted.
•        Prepare accounts payable tracker/ reports as needed.
•        Collaborate with procurement department to ensure accurate and timely processing of transactions.

VAT Exemptions Management

•        Ensure VAT exemptions for all offices/program are obtained for all procurement /payments in conjunction with USAID, Ministry of Health and Tanzania Revenue Authority procedures.
•        Prepare and submit accurate and timely VAT exemptions as per Foundation VAT exemptions process SOPs/guidelines.
•        Perform monthly reconciliation of VAT accounts/ledger to ensure accuracy in VAT monthly report.
•        Monitor and manage VAT refund claims to ensure timely and accurate submissions.
•        Follow up with tax authorities on the status of VAT refund claims.
•        Maintain detailed records of refund claims, follow up and communications with tax authorities.

Asset and Inventory Management

•        This includes maintaining records of all EGPAF assets, such as equipment, vehicles, machinery, and property.
•        Ensure asset and inventory physical verification is done as per Foundation policy.
•        Conduct periodic physical inventory counts of assets and assign bar codes to assets.
•        Reconcile asset register and report of physically verified report
•        Ensure Foundation Asset is disposed in accordance to Donor and EGPAF policy
•        Maintaining accurate records and documentation is essential in asset and inventory management.
•         Staff members in these roles are responsible for documenting asset transactions, updating inventory databases, and generating reports on asset utilization. These reports provide valuable insights for decision-making and financial planning.
•       Compliance and Risk Management: will ensure compliance with regulatory requirements, donors and internal policies related to asset management and inventory control. The implementation of procedures for asset protection, security, and maintenance to mitigate risks such as theft, damage, or obsolescence.

Logistics Support

•        Provides logistical support to the EGPAF Program as needed.
•        Manages disposal of all property and equipment in accordance with EGPAF and Donor/USG regulations.
•        Ensures proper inventory reports and controls are in place for all EGPAF property and equipment.
•       Identify, train and coordinates activities of Property Managers in each office

Field Support

•        Liaise with Field finance &admin Staff to ensure asset/inventory and logistics policies and procedures are implemented in each office.
•        Ensure the asset /inventory are updated in the asset tiger system as required.
•        Ensure proper documentation of inventory/asset files in sub/field-offices

To be successful, you will have:

•        Degree in Accounting, Finance, Logistics or Equivalent.
•        Registered with the Accountant/Supplies Professionals Registration Board
• 3 to 5 Years of working experience preferably with an NGO or in the Social/Health sector.

Bonus points if you have:

•        Strong oral and written communications skills
•        Excellent organizational skills and problem-solving skills.
•        Experience in basic computer applications such as MS Word, Excel and Power point
•        Ability to work under pressure and tight deadlines

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. Join us on our fight for an AIDS-free generation!

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) began supporting HIV and AIDS programming in Tanzania in 2003 and established a country office in 2004. Ever since, in close collaboration and partnership with the Ministry of Health Community Development, Gender, Elderly and Children and Presidents Office Regional Administration and Local Government, EGPAF expanded scope to supporting quality comprehensive and integrated HIV, GBV, TB and Family planning services in the supported regions. Recently, EGPAF in collaboration with consortium partners Amref Health Tanzania, Engender Health, D-tree International and Matchboxology won the U.S. Agency for International Development

(USAID)/Tanzania Afya Yangu Northern is designed around client – centred approaches to address gaps in HIV, TB and Family Planning (FP) service delivery, while continuously building and transferring the capacity of local stakeholders for sustainable and country- led ownership. USAID Afya Yangu Northern will focus on intensely on direct service delivery across all regions in early project years, ensuring that gaps to epidemic control are identified, and tailored solutions are designed to meet the needs of vulnerable populations

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B).

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex, national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact fraud@pedaids.org

HOW TO APPLY

EGPAF is an equal opportunities employer and the position is open to all. Qualified candidates should submit a CV, cover letter and relevant certificates explaining how the experience detailed in the CV will contribute to the requirements of the position and references to EGPAF.

Submissions to be sent to the below Link:

 Link to job posting: https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=PEDAIDS&cws=41&rid=3223

Or via

www.pedaids.org/careers

Closing Date: August 4^th 2024

Only shortlisted candidates will be contacted.