Administrator and Data Entry Clerk

We are seeking a highly organized and detail-oriented individual to join our team as an Office Administrator and Data Entry Specialist. The ideal candidate will play a key role in ensuring the smooth and efficient operation in the office while also supporting our accounting functions.

Responsibilities:

• Perform day-to-day office administrative tasks including answering phones, responding to emails, and managing correspondence.
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
• Assist in managing office budgets and expenses.
• Handle data entry tasks with precision and efficiency, ensuring accuracy and completeness of information.
• Prepare, compile, and sort documents for data entry.
• Enter accounting and financial data into Tally software with accuracy and attention to detail.
• Generate reports, presentations, and spreadsheets as needed using software such as Microsoft Excel, PowerPoint, and Word.
• Assist with basic accounting tasks such as invoice processing, accounts payable/receivable, and reconciliation.
• Support other team members with administrative tasks and projects as needed.

Requirements Knowledge And Experience

• Proven experience in office administration and data entry.
• Basic accounting knowledge and experience working with accounting software, preferably Tally.
• Proficiency in computer software including Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Excellent communication skills, both written and verbal.
• Ability to work independently with minimal supervision and as part of a team.
• Fluent in languages Swahili and English