Administrative Assistant

Global Alliance for Improved Nutrition (GAIN)

The Administrative Assistant plays a pivotal role in the GAIN Tanzania office, providing efficient and effective support in administrative and logistical matters.

Working closely with the Senior finance and administrative assistant, the Finance and Administrative Manager, and project staff, this role ensures smooth coordination of general office operations and acts as a central repository of office information, disseminating relevant meeting and event updates including admin policy changes to staff members promptly.

This is a 24 month contract based in Dar es Salaam.

Key Responsibilities include

  • Organize logistics and assist with correspondence, including reports, contracts, and other administrative documents.
  • Conduct routine administrative and procurement activities.
  • Manage front desk duties, providing exceptional care to office visitors
  • Ensure compliance with basic Standards contained in the GAIN finance procedure manual.
  • Scan, photocopy and send office documents as needed.
  • Maintain up-to-date petty cash financial records and prepare supporting vouchers.
  • Manage office store inventory and facilitate item distribution. –
  • Assist the finance team in preparing and dispatching statutory letters to relevant authorities

About You

The ideal candidate will have excellent knowledge of public administration as well as the ability to carry out basic administration skills to a high standard whist paying attention to detail.

You will have a good working knowledge Microsoft Suite Packages coupled with general good I.T. skills.

You will be able to build rapport and cultivate good working relationships with your approachable nature and can do attitude. The ability to manage a busy workload will also be a key factor to ensure success in the position.

Candidates should be in possession of an Advanced Diploma or University Degree in Accounts and Finance, Business administration, Procurement and supplies, or a related field from a recognized University.

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